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Subway Receipt Generator

Use this Subway receipt maker to create receipts with footlong and 6-inch sub line items, customization charges, drink modifiers, and MyWay Rewards. Free template for restaurant records.

Subway is the world's largest restaurant chain by number of locations, founded in 1965 in Bridgeport, Connecticut. Subway receipts include the Subway logo, store number and address, order number, itemized menu items with customizations, subtotal, sales tax, total, and payment method. Common items include footlong subs ($7-$12), 6-inch subs ($5-$8), cookies, drinks, and combo meals.

Subway receipt preview generated with CheckoutReceipt
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What's on a Subway Receipt?

Subway receipts follow a consistent format across all franchise locations. Here is what every section includes.

Sample Subway receipt from store #12345 in Moline, IL, listing a footlong turkey breast sub, a combo meal upgrade, a chocolate chip cookie and a 30 oz fountain drink, with $0.00 tax at 8.75% and a $17.66 Visa debit total

The editor on this page opens with this sample Subway receipt. Every value can be changed before you download it.

Show the receipt as plain text
SUBWAY #12345
3680 AVENUE OF THE CITIES
MOLINE, IL 61265
(309) 762-9445

FOOTLONG TURKEY BREAST           $9.99 N
COMBO MEAL UPG                   $3.49 N
COOKIE CHOCOLATE CHIP            $1.29 N
FOUNTAIN DRINK 30OZ              $2.89 N

SUBTOTAL                        $17.66
TAX (8.75%)                      $0.00
TOTAL                           $17.66

VISA DEBIT                    ****0000
AMOUNT PAID                     $17.66

STORE: 12345  REG: 01  TRANS: 7293  CSHR: JOHN

Header: Store Identification

The Subway logo, store number (e.g., #12345), full street address, city, state, ZIP, and phone number.

Item Lines: Product Details

Each item shows a description, item code, quantity, and price. Subway items include footlongs, 6-inches, wraps, sides, and beverages. Each line shows the item name, size/type, customizations as separate upgrades, and price.

Order Categories

Items are categorized by type: Sandwich, Wrap, Salad, Beverage, Treat, Snack, Combo, and Upgrade. Each category helps organize the receipt and matches how Subway POS systems classify menu items.

Tax Summary & Totals

Tax-exempt grocery items are marked 'N' (non-taxable). Prepared foods, supplements, and non-food items are marked 'X' (taxable). The receipt shows subtotal, tax by category, total, and amount tendered with change due.

Payment Method

Shows the payment type (VISA, MASTERCARD, AMEX, DEBIT, CASH, SUBWAY GIFT CARD). Card payments display last 4 digits, approval code, and transaction type.

Survey & Rewards

Subway receipts show transaction details, store location, and customer survey invitation with a QR code for tellsubway.com.

Sample Subway Menu Items

These are examples of real item formats that appear on Subway receipts. Our editor uses the same formatting conventions.

DepartmentItem DescriptionCodePrice
SandwichFOOTLONG TURKEY BREAST001$9.99
Sandwich6 INCH ITALIAN BMT002$7.49
SandwichFOOTLONG STEAK & CHEESE003$11.49
WrapWRAP CHICKEN BACON RANCH004$9.99
SandwichFOOTLONG MEATBALL MARINARA005$8.49
Sandwich6 INCH VEGGIE DELITE006$5.99
SandwichFOOTLONG COLD CUT COMBO007$8.99
ComboCOMBO MEAL UPG008$3.49
BeverageFOUNTAIN DRINK 30OZ009$2.89
TreatCOOKIE CHOCOLATE CHIP010$1.29
SnackCHIPS LAYS CLASSIC011$1.89
UpgradeDOUBLE MEAT UPG012$2.50

Item descriptions use Subway's standard format with item codes and categories. All items are formatted to match the authentic Subway receipt layout.

What people use the Subway receipt generator for

Quick lunch tracking

Track quick lunch spending and meal expenses. Generate receipts for lunch purchases and daily meal costs for budget tracking purposes.

Subway franchise owners

Document sample receipts for training materials, POS system testing, and employee training documentation.

Students & young professionals

Track food spending and meal expenses for budgeting. Create receipts showing Subway purchases for meal cost documentation.

Business meal expenses

Keep a copy of each meal for your own records. For an expense report or a business meal deduction, ask Subway for a copy of the receipt. Subway purchases are common business meal expenses.

Meal prep & diet planners

Keep records of weekly meal expenses for budgeting and expense tracking. Track spending by item category (sandwiches, drinks, sides) to optimize your food budget.

Film & stage production

Create realistic props for scenes set in restaurants or involving quick-service dining, food court scenes, and lifestyle content.

What's in the Subway receipt template

The template follows Subway's layout. These are the parts you can change.

Logo

The Subway logo is built in. You can upload a different one, and it resizes to fit.

Color or grayscale

Grayscale looks like thermal printer paper. Color is there if you want it.

Subway's layout

Store number, menu item formatting, and section dividers sit where they do on a Subway receipt.

Tax code support

Mark items as taxable (X) for prepared foods and supplements, or tax-exempt (N) for unprepared groceries. Auto-calculates by category.

Barcode

A barcode prints at the bottom of the receipt. You can change its size and length.

Works on your phone

You can edit and download on a phone or tablet.

How to make a Subway receipt

1

Start here

This page is the Subway receipt template, so you can go straight to the editor.

2

Fill in the details

Add the store, your items with prices and quantities, the payment method, and the tax rate.

3

Download

Click PNG or PDF. Free downloads have a small watermark, which a paid plan removes.

Tips for an accurate Subway receipt

Use accurate menu item codes

Subway items use simple 3-4 digit codes. Footlongs start with 1, 6-inches with 2, wraps with 3. Use standard Subway item naming conventions.

Include accurate pricing

Footlongs are typically $9-11, 6-inches $6-8, drinks $2-3, cookies $1-2. Check current Subway pricing for accuracy.

Include drink and cookie upgrades

Real Subway receipts show combos and upgrades as separate line items. Include size upgrades and drink choices.

Include customer survey details

Check tellsubway.com or current Subway receipt format for survey invitation text and validation code format to match current receipts.

Subway Receipt vs Other Food Service Receipts

See how Subway receipt formatting compares to other major food service businesses.

FeatureSubwayMcDonald'sChipotlePanera Bread
Logo placementTop centerTop leftTop centerTop center
Item code system3-4 digit codesReceipt number onlyItem codeReceipt number
CustomizationsYes (upgrades)Yes (modifiers)Yes (modifications)Yes (extras)
Store brandingSubway logo & colorsMcDonald's logoChipotle logoPanera Bread logo
Receipt formatThermal printerThermal printerThermal printerThermal printer
Drink infoSize (30OZ)Size codeDrink sizeDrink size
Receipt lengthMediumShortMediumMedium
Tax handlingTotal taxTotal taxTotal taxTotal tax

Subway receipts emphasize quick-service formatting, menu customizations, and customer rewards programs for fast-casual dining experience.

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Guide

How fast food receipts work

Every field explained - taxes, tips, item codes, and how to document Subway purchases for expenses.

For franchise dine-in formats see the restaurant receipt template, and for platter orders use the catering receipt generator.

Read the receipt format guide

About this template

Use this template for legitimate purposes: a copy of a lost receipt for your own records, bookkeeping and expense records, training, UX mockups, content, and film or theater props. For a return or claim, ask Subway for a copy of your receipt. Subway and the Subway logo are registered trademarks of Subway IP LLC. CheckoutReceipt.com is not affiliated with, endorsed by, or sponsored by Subway IP LLC. Using a generated receipt for fraud, to deceive anyone, or for any other illegal purpose is prohibited.

Frequently Asked Questions

Find answers to common questions about our Subway receipt template.

You can add any Subway menu item including Footlong and 6-inch subs (Turkey Breast, Italian BMT, Steak & Cheese, Meatball Marinara, Cold Cut Combo, Veggie Delite, Chicken Bacon Ranch, and all Subway Series subs), wraps, chopped salads, breakfast items, fountain drinks, bottled beverages, chips, cookies, and combo meal upgrades.

Yes. You can add the standard Subway survey invitation using the free text section: the tellsubway.com URL, a validation code, and the free cookie offer message. This matches the survey block that appears at the bottom of real Subway receipts.

Yes. Edit the store number, address, city, state, ZIP code, and phone number. You can match any of the 20,000+ Subway locations across the United States. The store number format is a 5-digit number preceded by a hash.

Select your state from the dropdown to auto-fill the base sales tax rate, or enter a custom rate. Most prepared food at Subway is taxable. The receipt shows the subtotal, tax amount, and total separately, matching real Subway receipt formatting.

Yes. The editor supports combo meal formatting where a base sub is listed first, followed by COMBO MEAL UPG as a separate line item. You can also add DOUBLE MEAT UPG and EXTRA CHEESE as add-on lines, matching how Subway POS systems print upgrades.

The generator supports cash payments (with Amount Tendered and Change Due lines), credit card (Visa, Mastercard, Amex, Discover with masked last 4 digits), debit card, Subway gift card, and mobile payment. Each payment method formats exactly as it appears on real receipts.

The standard generator covers individual orders. Subway catering receipts have a different format with platter names, serving counts, and delivery information. Use the regular template for single-transaction receipts.

Receipts can be downloaded as PNG (image) or PDF (document). Both are high-resolution and suitable for printing, emailing, or uploading to expense management software.

This tool is designed for legitimate purposes including a copy of a lost receipt for your own records, training, design mockups, and demonstrations. For a return or claim, ask Subway for a copy of your receipt. Creating false receipts for fraudulent purposes is illegal and prohibited.

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It's free and you don't need an account. Fill in the editor above, then download a PNG or PDF.

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Last updated: October 2026