Restaurant Receipt Generator
Create restaurant receipts with itemized food and drink orders, suggested tip amounts at 15/18/20%, auto-gratuity for large parties, and correct food-and-beverage tax. Free. Download as PNG or PDF for expense reports or client-entertainment records.
Featured Restaurant Receipt Examples
Family Restaurant Receipt
Table of 4 with entrées and drinks. Subtotal $72.92, tax $6.20, with 18% tip suggestion.
View example →
Steakhouse Receipt
NY strip, filet mignon, wine, and dessert for 2. Subtotal $274.00, tax $23.29, tip $54.80, total $352.09.
View example →
Diner Breakfast Receipt
Eggs benedict, pancakes, and coffee for 2. Subtotal $40.94, tax $3.48, tip suggestion included.
View example →
The Gratuity Line: What Sets a Restaurant Receipt Apart
A restaurant receipt is the only common receipt type with a built-in tip prompt. The bottom of the check includes suggested tip amounts (typically at 15%, 18%, and 20%) calculated from either the pre-tax subtotal or the post-tax total — and the difference between these two bases can be $3–8 on a $100 check.
Auto-gratuity is a mandatory service charge for large parties (typically 6 or more guests), automatically added at 18–20%. It is a separate financial line from a voluntary tip and is taxable in some states as a revenue line for the restaurant. The template supports toggling auto-gratuity on or off with a configurable party-size threshold.
Pre-Tax vs Post-Tax Tip: The Math Difference
| Scenario | Base Amount | 20% Tip | Total with Tip |
|---|---|---|---|
| Tip on pre-tax subtotal ($100 food) | $100.00 | $20.00 | $128.50 |
| Tip on post-tax total ($100 food + 8.5% tax) | $108.50 | $21.70 | $130.20 |
The template defaults to pre-tax tip calculation but allows switching to post-tax with one toggle.
Sample Restaurant Receipt
| Item | Qty | Price |
|---|---|---|
| CAESAR SALAD | 1 | $11.00 |
| GRILLED SALMON | 1 | $26.50 |
| RIBEYE 12OZ | 1 | $39.00 |
| MASHED POTATOES | 1 | $6.00 |
| HOUSE RED GLASS | 2 | $19.00 |
| CHEESECAKE | 1 | $8.50 |
| Subtotal | $110.00 | |
| Sales Tax (8.5%) | $9.35 | |
| TOTAL | $119.35 | |
Tip Suggestions (on subtotal)
15% = $16.50 · 18% = $19.80 · 20% = $22.00
SERVER: JESSICA · TABLE: 14 · CHECK #: 4482
How to Generate a Restaurant Receipt in 4 Steps
- 1
Select restaurant receipt type
Open the receipt generator and choose Restaurant Receipt from the Food & Dining category. The form pre-fills with server name, table number, party size, and tip-suggestion fields.
- 2
Enter restaurant and order details
Add the restaurant name, server name, table number, check number, and date. Enter each menu item with quantity and price. Add any drinks, appetizers, or shared items as separate lines.
- 3
Configure gratuity and tax
Choose whether tip percentages calculate on pre-tax or post-tax. Toggle auto-gratuity for large parties and set the threshold (default: 6 guests). Select your state for the correct food and beverage tax rates.
- 4
Download as PNG or PDF
Preview the receipt live as you type. Download as PNG for quick sharing or as PDF for expense reporting, client-entertainment deductions, or per-diem records.
Who Uses a Restaurant Receipt Generator?
- ✓Document a business dinner for an expense report or client-entertainment deduction
- ✓Replace a lost restaurant receipt to reconcile a credit card statement
- ✓Reconstruct proof of meal for a per diem or travel reimbursement
- ✓Record a group dinner with auto-gratuity for a corporate event
- ✓Build a restaurant POS training sample with party-size auto-gratuity
- ✓Create a prop receipt for a dining scene in film or theater
Restaurant Receipt — Frequently Asked Questions
Does a restaurant receipt calculate tip options automatically?
Yes. The template prints suggested tip amounts at 15%, 18%, 20%, and a custom field. Each can be configured to calculate on the pre-tax subtotal or the post-tax total. This matches how major POS systems like Toast and Square print tip suggestions.
What is auto-gratuity and when does it appear on a restaurant receipt?
Auto-gratuity is a mandatory service charge, typically 18–20%, added automatically to bills for large parties (usually 6 or more). The template includes an AUTO-GRAT line that can be toggled on with a configurable party-size threshold. It prints above the total as a separate line.
Should tip be calculated on the pre-tax or post-tax total?
Tipping conventions vary. Calculating on the pre-tax subtotal is technically correct and slightly lower; calculating on the post-tax total is simpler and increasingly common. The template supports both modes — select which base to use and all tip percentages recalculate.
Can I add an itemized bar tab to a restaurant receipt?
Yes. Each drink prints as a separate line item with quantity and price. Alcohol is taxed at the regular sales tax rate in most states. Some states (like Illinois) charge a higher tax on alcohol sold by the drink. The template applies the correct rate when your state is selected.
How are split-check receipts handled?
Split-check receipts show a subset of the full table's items with the split portion of the shared items (like appetizers and shared sides) distributed evenly. The template supports even splits by seat count and custom splits where each person's items are listed individually.
Can I include a service charge that is not a tip?
Yes. Some restaurants charge a mandatory service fee (separate from gratuity) to cover employee benefits or kitchen staff. This prints as a SERVICE CHARGE line and is taxable in some states, unlike a traditional tip. The template supports both taxable and non-taxable service charges.
More Food & Dining Receipt Generators
Fast Food Receipt
Combo meal pricing, drive-through order number, and no-tip format.
Cafe Receipt
Coffee drink customizations, modifiers, and loyalty punch card.
Bar Receipt
Drink tabs, alcohol tax, and open vs closed check format.
Food Truck Receipt
Mobile vendor format with cash and card payment options.
Ready to Generate Your Restaurant Receipt?
Free for all 100+ receipt types. No account required. Download in PNG or PDF instantly.