Hotel Receipt Generator
Create hotel receipts (folios) with room rate, a combined tax rate you set, mandatory resort fees, and incidental charges like room service, minibar, and valet parking. Free. Download as PNG or PDF for expense reimbursement.
Hotel receipts (folios) include the property name, address, guest name, room number, check-in and check-out dates, nightly rate, total nights, incidentals (parking, internet, dining, minibar), state and city room taxes, resort fee, and total. Common occupancy rates run $80-$150 for budget, $150-$300 for mid-scale, $300-$800 for luxury, and $400-$1,500+ for resorts.
Why hotel receipts are called folios and why taxes stack
Hotels call their receipts "folios" because they serve as a running ledger of all charges accumulated during a stay. Unlike a retail receipt that captures a single transaction, a hotel folio is a multi-day document that grows with each incidental charge and is settled at check-out.
The primary differentiator is layered tax structure. A single hotel room may carry state sales tax, city tax, county tax, and occupancy or transient lodging tax, each calculated on the room rate and stacked on top of each other. Resort fees are a separate mandatory charge, and New York taxes any charge a guest must pay to occupy the room as part of the rent.
Hotel occupancy tax rates by major city
| City | Taxes on the room | Total of listed taxes |
|---|---|---|
| New York City, NY | 8.875% sales tax, city hotel room occupancy tax of 5.875% + $2/night, $1.50/night state unit fee | 14.75% + $3.50/night |
| Los Angeles, CA | 14% city transient occupancy tax | 14% |
| Houston, TX | 6% state hotel occupancy tax, 7% City of Houston, 2% Harris County, 2% Harris County-Houston Sports Authority | 17% |
| Orlando, FL | 6% state sales tax, 0.5% Orange County surtax, 6% Orange County tourist development tax | 12.5% |
| City of Las Vegas, NV | City room tax of 13.38% inside the Primary Gaming Corridor and 13% outside it | 13.38% or 13% |
Each row lists the room taxes published by NYC Finance and the New York State Tax Department, the Los Angeles Office of Finance, the Texas Comptroller, the Florida Department of Revenue and the City of Las Vegas. The New York City $2 nightly charge applies to rooms renting for $40 or more a night. Some hotels also add a tourism district assessment, which the table leaves out. The generator fills in the base state sales tax rate only, so replace it with the combined rate yourself.
Sample hotel receipt (3-night stay)
| Description | Qty | Amount |
|---|---|---|
| KING STANDARD — 3 NIGHTS @ $189.00 | 3 | $567.00 |
| RESORT FEE — 3 NIGHTS @ $25.00 | 3 | $75.00 |
| PARKING — VALET 3 NIGHTS @ $45.00 | 3 | $135.00 |
| ROOM SERVICE — DINNER (4/22) | 1 | $48.50 |
| MINIBAR | 1 | $12.00 |
| Subtotal | $837.50 | |
| State Tax (6%) | $50.25 | |
| Occupancy Tax (8%) | $67.00 | |
| TOTAL | $954.75 | |
How to generate a hotel receipt in 4 steps
- 1
Select hotel receipt type
Open the receipt generator and choose Hotel Receipt from the Hospitality & Travel category. The form loads sample line items for this receipt type that you can edit.
- 2
Enter hotel and stay details
Add the hotel name, location, confirmation number, guest name, room type, check-in and check-out dates. Enter the number of nights as the quantity on the room rate line, and the line total calculates automatically.
- 3
Add taxes, resort fees, and incidentals
Pick your state to fill in its base sales tax rate, then edit the rate to the combined state, local, and occupancy rate. Add the resort fee and any room service, minibar, parking, or valet charges as line items.
- 4
Download as PNG or PDF
Preview the folio live as you type. Download as PNG for expense app uploads or as PDF for corporate travel submissions, per-diem claims, or tax deduction records.
Who uses a hotel receipt generator?
- ✓Document a business trip hotel stay for expense reimbursement
- ✓Keep a copy of a hotel stay for your own records (for a credit card statement reconciliation, ask the hotel for a copy of the folio)
- ✓Reconstruct a stay for a corporate travel audit or tax deduction
- ✓Record a conference hotel stay for CE or professional development
- ✓Build a sample receipt for hotel property management system training
Hotel receipt: frequently asked questions
What taxes appear on a hotel receipt?
Hotel taxes depend on the city, and many cities stack several. A New York City room renting for $40 or more a night carries 8.875% sales tax, the city's hotel room occupancy tax of 5.875% plus $2 a night, and a $1.50 per night unit fee that New York State collects. In Houston, the 6% Texas state hotel occupancy tax combines with city and county hotel taxes for a total of 17%. Chicago's own hotel accommodations tax is 4.5% of the room charge. The generator prints a single TAX line, so enter the combined rate in the TAX RATE % field.
What is a resort fee on a hotel receipt?
A resort fee is a mandatory daily charge for amenities like Wi-Fi, pool, gym, and newspapers, typically $15-50/night. It is often not included in the initial room quote and appears on check-out. New York counts any charge a guest must pay to occupy the room as rent, so a mandatory resort fee there is taxed with the room.
How are room service and minibar charges shown on a hotel receipt?
Room service and minibar charges appear as dated line items under incidental charges. Room service typically carries a delivery fee and a service charge (18–20%) on top of the food cost. Minibar items show a per-item price, usually with a restocking fee if the item was consumed.
Can I show early check-in or late check-out fees on a hotel receipt?
Yes. Early check-in and late check-out fees are common hotel charges. Each prints as a separate line with the applicable time and charge. Some hotels waive these fees for loyalty members, and the template supports a WAIVED or COMP notation.
How are loyalty points shown on a hotel receipt?
Loyalty points earned on a stay typically appear in the footer as an informational line (e.g. POINTS EARNED: 2,450). They do not affect the financial total but are documented for member records. The template supports a points-earned footer line.
How are parking charges added to a hotel receipt?
Hotel parking (self-park or valet) prints as a nightly charge line with the total number of nights. Valet is typically $35–65/night in major cities; self-park is $15–30/night.
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Courier Receipt
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Ready to generate your hotel receipt?
Free for all receipt types. No account required. Download as PNG or PDF.