Business Hotel
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Business Hotel Receipt Example
This folio documents a 2-night corporate stay in a King Business room. The receipt shows three charge lines (room rate, business center fee, and self parking) in the format corporate expense systems require. No resort fee, no minibar, no incidentals outside of business-purpose charges. Total $478.44 paid on a corporate Visa card.
This downtown business hotel receipt documents a 3-night stay at $189/night with corporate rate, valet parking ($45/night), internet ($15/day, waived), and dining incidentals totaling $812.40 after 14% occupancy tax. Each incidental is itemized by date for traveler expense substantiation.
Receipt Breakdown
What Makes This Receipt Realistic
- • Folio #HTL-558203, King Business Room 814, check-in Aug 22 15:00, check-out Aug 24 12:00
- • Room type labeled "King Business", a standard room tier at midscale business hotels
- • Business Center Fee as a flat one-time charge, not a per-night recurring line
- • Self parking per-night ($25.00 × 2), cheaper than valet and more common for business guests
- • No resort fee, business properties typically do not charge destination or amenity fees
- • Corporate Visa noted, many folio systems print the card type and last 4 digits
Frequently Asked Questions
What does this business hotel receipt show?
This receipt shows Folio #HTL-558203, check-in August 22 at 15:00, check-out August 24 at 12:00 (2 nights). Room: King Business, Room 814. Line items: Room Rate $189.00/night × 2 = $378.00, Business Center Fee = $15.00, Self Parking $25.00/night × 2 = $50.00. Subtotal: $443.00. State Occupancy Tax (6%): $26.58. City Tax (2%): $8.86. Total: $478.44 paid by corporate Visa ****4493.
How should a business hotel receipt be formatted for expense reimbursement?
For corporate expense reimbursement, a hotel receipt must show: the hotel name and full address, the folio or confirmation number, the guest name, check-in and check-out dates, itemized charges by date or category (room rate, parking, any incidentals), and the total paid. The folio format shown here, with each charge type on its own line, satisfies IRS substantiation requirements for business travel lodging. Many corporate expense systems also require the last 4 digits of the payment card used.
Is the business center fee reimbursable as a business expense?
Yes, when the business center use was for a legitimate business purpose (printing contracts, sending faxes, accessing work systems). The $15.00 business center fee appears as a distinct line on the receipt, making it easy to categorize separately from lodging in expense management software. Some employers require documentation of what was printed or sent via the business center for audit purposes, but the receipt itself proves the charge was incurred during the business stay.