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Filter Service Receipt Examples

See how our generator formats engine air filter and cabin filter receipts: OEM part number on the parts line, labor as a separate charge, VIN and odometer in the service header, and no shop supplies on filter-only services.

Filter service receipts cover air filter ($25-$45) and cabin filter ($30-$60) replacements typically performed during routine maintenance. These receipts itemize the filter brand and part number, labor (usually flat 0.2-0.5 hr), and shop supplies fee on most service tickets.

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Air Filter Receipt

Engine air filter replacement with OEM part number and 0.3 labor hour: two-line receipt commonly added on at oil change intervals.

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Cabin Filter Receipt

Cabin air filter (HVAC) replacement with OEM part number and 0.2 labor hour: quick-service receipt for the filter behind the glove box.

Other Receipt Categories

Routine Maintenance Receipts

30k and 60k mile service packages

Inspection Receipts

State safety inspections and smog checks

Fluid Service Receipts

Coolant flush and brake fluid replacement

Create Your Own Filter Service Receipt

Enter your OEM part number, filter price, labor charge, and shop name. Download as PNG or PDF. Free, no signup required.

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Frequently Asked Questions

What line items appear on a filter replacement receipt?

A filter replacement receipt shows two lines: the filter part line with the OEM part number and retail price (e.g. Engine Air Filter #17801-31110: $32.99), and a labor line for the installation (e.g. Labor – Air Filter Replacement 0.3 hr: $40.50). No shop supplies line appears on filter-only services because no consumables are used. The vehicle header shows year, make, model, VIN (last 4), and odometer reading. Cabin filter receipts follow the same two-line format with a shorter labor time (0.2 hr) because the cabin filter is behind the glove box rather than under the hood.

Why does a filter receipt show an OEM part number?

The OEM part number on a filter receipt proves that a manufacturer-approved part was installed, which can matter for warranty coverage. On newer vehicles under powertrain warranty, using a non-OEM filter does not automatically void coverage under the Magnuson-Moss Warranty Act, but the dealership may deny a related warranty claim if it can show the aftermarket part caused the failure. Keeping receipts with OEM part numbers documents that factory-spec parts were used throughout the vehicle's service life.

How often should engine air filters and cabin air filters be replaced?

Engine air filter replacement interval is typically every 15,000–30,000 miles depending on driving conditions, dusty or unpaved road driving shortens the interval significantly. Cabin air filter (the HVAC filter) is typically replaced every 15,000–25,000 miles or once per year. Both are often recommended at 30,000 mile service intervals. Some service centers inspect and show the old filter to the customer before recommending replacement, and the receipt documents when the replacement was performed for the vehicle service record.

Can air and cabin filter replacements be added on to an oil change receipt?

Yes. At oil change intervals, service advisors commonly inspect both filters and add them to the same work order if replacement is due. When bundled with an oil change, the filter lines appear below the oil change line on the same receipt, each with its own part number and price. The labor for filter installation is usually a separate line or sometimes folded into the oil change labor charge, depending on the shop's pricing structure.