Donation Receipt Generator
Create 501(c)(3) donation receipts that meet IRS Publication 1771 requirements. Includes the charity EIN, donor name and address, donation amount, and the no-goods-or-services statement required for tax deductions over $250. Supports cash and in-kind donations. Free. PNG or PDF.
Donation receipts include the 501(c)(3) organization name and EIN, donor name and address, donation date, amount or fair market value of in-kind gifts, statement that no goods or services were provided in exchange (or describing them), and authorized signature. The IRS requires written acknowledgment for any donation of $250 or more for tax-deduction purposes. Receipts are used for itemized tax deductions on Schedule A, corporate giving documentation, and matching gift programs.
What a 501(c)(3) Donation Receipt Must Include
A donation receipt from a 501(c)(3) organization serves as both a thank-you letter and a legal document. For any single donation of $250 or more, the IRS requires a written acknowledgment before the donor can claim a deduction on their federal return. The acknowledgment must confirm whether the charity provided any goods or services in exchange for the contribution and, if so, their fair market value.
The most critical field is the no-goods-or-services statement. If the donor received nothing in return, the receipt states that explicitly. If the donor received something of value (a tote bag, a gala ticket, a parking pass), the receipt must disclose the fair market value and reduce the deductible amount accordingly. The charity EIN prints in the header so donors can verify 501(c)(3) status on the IRS Tax Exempt Organization Search database.
Donation Receipt Format Fields
| Field | Purpose |
|---|---|
| Charity name | Legal name of the 501(c)(3) organization |
| EIN (tax ID) | Federal employer identification number for IRS verification |
| Donor name | Full legal name of the person or entity donating |
| Donor address | Required for written acknowledgments of $250 or more |
| Donation date | Date the contribution was received by the organization |
| Donation amount | Total cash value of the contribution |
| Payment method | Cash, check, credit card, or wire transfer |
| Fund / designation | General fund, restricted program, or capital campaign |
| Goods or services received | Yes or no; required field per IRS Publication 1771 |
| FMV of goods/services | Fair market value if any benefits were provided in return |
| Tax-deductible amount | Donation minus fair market value of any benefits received |
| Authorized signature | Signature of a charity officer or authorized representative |
Sample Donation Receipt Line Items
| Description | Qty | Amount |
|---|---|---|
| CASH DONATION - GENERAL FUND | 1 | $500.00 |
| Donation Total | $500.00 | |
| Goods or Services Received | None | |
| TAX-DEDUCTIBLE AMOUNT | $500.00 | |
How to Generate a Donation Receipt in 4 Steps
- 1
Select donation receipt
Open the generator and choose Donation Receipt from the Financial and Admin category. The template pre-fills with charity name, EIN field, donor fields, and the required IRS acknowledgment language.
- 2
Enter charity and donor information
Add the organization's legal name, EIN, donor name, and donor address. Select the fund designation (general fund, restricted program, or capital campaign). These fields are required for IRS-compliant records.
- 3
Set donation amount and type
Enter the cash amount or, for in-kind donations, describe the items and donor-estimated value. Toggle the no-goods-or-services statement on or off. For quid pro quo donations, enter the fair market value of any benefits provided.
- 4
Download as PNG or PDF
Preview the receipt with all required fields visible. Download as PNG for quick sharing with the donor or as PDF for official tax records and year-end documentation.
Who Uses a Donation Receipt Generator?
- ✓Document a year-end charitable donation for a tax deduction
- ✓Replace a lost receipt for an IRS audit of itemized deductions
- ✓Record a workplace-matching donation for an employer match program
- ✓Build a sample receipt for nonprofit fundraising software rollout
- ✓Create a receipt for an in-kind donation (goods rather than cash)
- ✓Provide documentation for a donor-advised fund distribution record
Donation Receipt: Frequently Asked Questions
What makes a donation receipt valid for the IRS?
For donations over $250, the IRS requires a written acknowledgment with the charity's name, the donation amount, a statement that no goods or services were provided in return (or a description and fair-market-value estimate if they were), and the donation date. The template includes every required element.
What is the no-goods-or-services statement?
IRS Publication 1771 requires a statement that the charity provided no goods or services in exchange for the donation. The template includes this statement by default. If donors received something in return (event tickets, merchandise), a quid pro quo section lists the fair market value with the deductible amount calculated.
Does the receipt include the charity's EIN?
Yes. The Employer Identification Number (EIN, also called tax ID) prints in the header. This is the charity's federal identifier and is required for donor tax records. Donors can verify the charity's 501(c)(3) status by looking up the EIN on the IRS Tax Exempt Organization Search tool.
How is an in-kind donation shown?
In-kind (non-cash) donations print with a description of the donated items and a donor estimated value. Charities do not assign value to donated goods; the donor is responsible for valuation. The template supports clothing, vehicle, stock, and other in-kind donation formats.
Are donation receipts taxable?
Donations are not subject to sales tax. They are charitable contributions, not retail purchases. The template does not apply any sales tax to donation receipts.
Can I include multiple donations on one receipt?
Yes. Year-end consolidated statements often summarize all donations from a single donor across the tax year. The template supports itemized donations with dates, amounts, and fund designations, plus a total annual giving line at the bottom.
What is the threshold for requiring a written acknowledgment?
The IRS requires a written acknowledgment for any single donation of $250 or more. For donations under $250, a canceled check or bank record is generally sufficient. Providing a written receipt for all donations regardless of amount is best practice for both the charity and the donor.
Can I issue a receipt for a recurring monthly donation?
Yes. Recurring monthly donors can receive individual receipts per payment or a consolidated year-end statement. The template supports both formats. For monthly giving programs, the year-end statement lists each payment with date and amount, totaling the full year's contribution in one document.
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Generate Your Donation Receipt
Open the generator with donation receipt fields pre-loaded, including the charity EIN, no-goods-or-services statement, and tax-deductible amount line. Customize the line items, totals, and footer details, then download as PNG or PDF in under two minutes.
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